For over 30 years, many residents in the community of Jersey City as well as the surrounding areas have trusted Boyne Realty with their real estate sales and purchases. During that time, our well-earned reputation of being trustworthy and hard-working has sustained us through all of the high and low economic transitions.
As a small firm, we offer the attention to detail that is lost among the large, impersonal companies. Yet we supply all of the advertising and listing search horsepower offered by impersonal chain companies.
We primarily focus on residential but also work with commercial and investment properties in Jersey City and select surrounding areas of North Jersey.
Our office is in Downtown Jersey City, just one block from the Grove Street PATH Station, and seven short blocks from the Marin Blvd Light Rail Station.
Boyne Realty Administrative Assistant Job Description
Daily duties include, but are not limited to:
- Provide high-level administrative office support and exceptional customer service to internal and external clients and to Award Winning Real Estate Broker and Agents in high volume sales Real Estate Office.
- Provide administrative support functions including answering telephones, giving information to callers, taking messages, and transferring calls to appropriate individuals.
- Meet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
- Creation of business documents, spreadsheets and presentations, and marketing materials.
- Manage incoming and outgoing electronic communication on behalf of the Broker, other office staff and other people and organizations.
- Provide clerical support including property and tax information research, scheduling of internal and external showings, management of keys to sales and rental properties.
- Design, production and maintenance of sales flyers, brochures and presentation cards using Microsoft Publisher.
- Input, management of listings, perform searches and compile reports using Hudson County Multiple Listing Service
- Input and management of external online marketing across multiple websites.
- Organize and maintain inventory of office supplies
- Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
- Make copies of correspondence or other printed material.
- Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
- Compose, type and distribute routine correspondence, and reports.
- Complete forms in accordance with company procedures.
- Schedule and confirm appointments for clients, customers, or supervisors.
- Conduct searches to find needed information, using such sources as the Internet.
- Mail newsletters, promotional material, or other information.
- Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
- Keep records of collections and disbursements.
- Running errands to deliver keys and documents, make bank deposits, get keys made, etc.
- Other duties as assigned.
Candidate must possess the following skills and knowledge:
- Strong written and verbal communication skills.
- Ability to work under pressure and to quickly change priorities.
- Friendly and customer service oriented.
- Proficient in Microsoft Office Suite including Excel, Word, and Publisher.
- Proficient in Google Mail, Drive, Voice and Documents.
- Self motivated, curious, and energetic with minimal supervision and while working alone.